VEX Robotics World Championship | Judging

Judging Deadlines & Dates | VEX Robotics World Championship

Judging Deadlines & Dates

All deadlines and dates are US Central Time Zone (Dallas, Texas time zone) of the calendar year 2025.

Deadlines are based on the date that the team’s invitation for the World Championship was issued, not on the date the team registers for the event. If you receive an invitation but are unsure whether your team will register, you may submit the notebook link and sign up for an interview time before your team has registered.  If subsequently your team does not register, send an email with your name, email address, program (VIQRC, V5RC, VURC) and your team number/letter with a brief explanation to judging@recf.org and your interview time will be canceled. 

Choose carefully!  Once the interview slot is selected and 24 hours have passed, and/or the sign-up window for remote interviews has closed, interview slots may not be changed without approval from REC Foundation Staff.  If a Team Contact has multiple teams who will be interviewed, a separate sign up time must be selected for EACH team.  If there are extenuating circumstances and a change to an interview time needs to be made, those requests should be sent to judging@recf.org, and are not guaranteed.

Deadlines for your team to submit their Digital Engineering Notebook links and to select their interview time slot are based on the date the invitation for the VEX Robotics World Championship was issued:

Date of Team’s Invitation to World ChampionshipDeadline for Team to Schedule Interview / Submit Engineering Notebook LinkJudging Timeframe
Prior to 2/16/20256 Days (144 Hours) from date/time of invitation OR from email notification that sign up is open.3/16/2025 – 3/22/2025
2/17/2025 – 3/2/20256 Days (144 Hours) from date/time of invitation3/23/2025 – 3/29/2025
3/3/2025 – 3/9/20256 Days (144 Hours) from date/time of invitation3/30/2025 – 4/5/2025
3/10/2025 – 3/16/20256 Days (144 Hours) from date/time of invitation4/6/2025 – 4/12/2025
3/17/2025 and later6 Days (144 Hours) from date/time of invitation4/13/2025 – 4/19/2025

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VEX Robotics World Championship Experience

2025-2026 Signature Event Updates

  1. An Event Partner wanting to apply to host a Signature Event must have hosted events for at least 2 seasons prior to applying. 
  2. Signature Events must use the officially branded award banners for the Excellence Award and Tournament/Teamwork Champions Award.
  3. When hanging field skirts the VEX Robotics logo/brand name can not be covered up on the competition fields.
  4. VEX V5 Robotics Competition Signature Events may have regional capacity and max per organization restrictions lifted 8 weeks before the event if the event is not full (similar to the process already in place for VEX IQ Robotics Competition Signature Events).
  5. Minimum pit size reduced to 8’x 8’ instead of 10’x10’.
  6. Beginning in the 2025-2026 season, the REC Foundation will collect $10 instead of $5 per team registration on all Signature Events. This is to help offset travel costs for REC Foundation staff to support these larger events.

2025-2026 Signature Event Application Reminders

  1. Existing Signature Events only need to complete the Final Application (due by March 31, 2025)
  2. New Signature Event concepts will need to complete the Initial Proposal by January 31, 2025 and if approved, complete the Final Application by March 31, 2025.
Crowd watches the Signature Event in Minnesota's Mall of America
VEX Robotics World Championship landscape logo
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Teams are responsible for making their own arrangements for travel between Dallas airports and their hotel. Information about ground transportation services can be found on the airports' websites.
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