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Refund Policy | VEX Robotics World Championship

Refund Policy

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VEX Robotics World Championship registration cancellations must be received by 5:00 PM, CT on April 4, 2025, in order to receive a full refund. All cancellations must be emailed to support@robotevents.com with the team number and the contact information for the team. Teams that cancel after 5:00 PM, CT on April 4, 2025, will not receive a refund for their registration fee.

Note: In order to be “paid in full” by the deadline, complete payment of registration fees must be received by the REC Foundation Accounting Department.

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2025-2026 Signature Event Updates

  1. An Event Partner wanting to apply to host a Signature Event must have hosted events for at least 2 seasons prior to applying. 
  2. Signature Events must use the officially branded award banners for the Excellence Award and Tournament/Teamwork Champions Award.
  3. When hanging field skirts the VEX Robotics logo/brand name can not be covered up on the competition fields.
  4. VEX V5 Robotics Competition Signature Events may have regional capacity and max per organization restrictions lifted 8 weeks before the event if the event is not full (similar to the process already in place for VEX IQ Robotics Competition Signature Events).
  5. Minimum pit size reduced to 8’x 8’ instead of 10’x10’.
  6. Beginning in the 2025-2026 season, the REC Foundation will collect $10 instead of $5 per team registration on all Signature Events. This is to help offset travel costs for REC Foundation staff to support these larger events.

2025-2026 Signature Event Application Reminders

  1. Existing Signature Events only need to complete the Final Application (due by March 31, 2025)
  2. New Signature Event concepts will need to complete the Initial Proposal by January 31, 2025 and if approved, complete the Final Application by March 31, 2025.
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