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RECF Summit for VEX Programs

2025

Introduction

The 2025 RECF Summit will take place on July 22-23, 2025, with a welcome dinner on July 21 at The America’s Center in St. Louis, Missouri.

New this year: The RECF Summit will include Coaches and Event Partners with sessions for each group. We will highlight all of the new and exciting information for the upcoming season. Participants will be able to attend training and discussion-based breakout sessions on a variety of topics. Professional Development credit can be awarded by attending.

  • Note: Capacity is limited to 100 attendees.
  • We will notify those selected by April 1, 2025.
Robotics Education & Competition Foundation. "VEX Robotics Programs. July 22-23. St. Louis"

Agenda

Day 1

Monday, July 21
Welcome Dinner and Q&As with Regional Support Managers
Room 221
6:00–8:00 PM

Day 2

Tuesday, July 22
Welcome
Room 221
8:30 AM–9:00 AM
2025-2026 Season Updates
Room 221
9:00 AM–10:30 AM
Break
Room 221
10:30 AM–10:45 AM
VEX Education
Room 221
10:45 AM–11:45 PM
Lunch
Room 221
11:45 AM–1:00 PM
Q&A
Room 221
1:00 PM–1:30 PM
Breakout Sessions - Block 1
Various
1:30 PM–2:20 PM
Breakout Sessions - Block 2
Various
2:30 PM–3:20 PM
Breakout Sessions - Block 3
Various
3:30 PM–4:20 PM
Dinner / Networking / Q&A
Hotel-Laurel Ballroom
4:30 PM–5:30 PM
Evening Reception at Hotel (optional)
Hotel
5:30 PM–7:30 PM

Day 3

Wednesday, July 23
Breakout Sessions - Block 4
Various
8:30 AM–9:20 AM
Breakout Sessions - Block 5
Various
9:30 AM–10:20 AM
Breakout Sessions - Block 6
Various
10:30 AM–11:20 PM
Lunch / Q&A / Tours
Room 221
11:30 PM–1:30 PM
Breakout Sessions - Block 7
Various
1:30 PM–2:20 PM
Breakout Sessions - Block 8
Various
2:30 PM–3:20 PM
Closing Session / Q&A / Hot Topics
Room 221
3:30 PM–4:00 PM
Dinner
On Your Own
4:00 PM–5:30 PM
Evening Reception at Hotel (optional)
Hotel
5:30 PM–7:30 PM

Breakout Sessions

Block 1

1:30–2:20PM
Tuesday
VIQRC Game
Room 221
A discussion-based session about the new 2025-2026 VEX IQ Robotics Competition, led by the GDC
Smart Field Control
Room 222
A technical exploration into using the Smart Field Control system at events, including troubleshooting
Becoming an Event Partner
Room 223
A discussion-based session about best practices for new and prospective Event Partners
Competition Division Structure
Room 224
A strategic discussion on the future of REC Foundation competitions
New Season Judging Updates
Room 225
Learn about the new judging updates for the 2025-2026 season
Event/Team Fundraising and Marketing
Room 226
A discussion-based session about best practices, led by our Marketing and Development departments
Industry Certifications
Room 227
Learn about our Industry Certification program and how to incorporate it into your program
Understanding the Qualifying Criteria
Room 228
Learn about the details of the Qualifying Criteria for a better understanding of its sections
Resources for Coaches
Room 229
Learn about the many resources for Coaches, including the REC Library, webinars, and more

Block 2

2:30PM–3:20PM
Tuesday
V5RC Game
Room 221
A discussion-based session about the new 2025-2026 VEX V5 Robotics Competition, led by the GDC
Smart Field Control
Room 222
A technical exploration into using the Smart Field Control system at events, including troubleshooting
Becoming an Event Partner
Room 223
A discussion-based session about best practices for new and prospective Event Partners
Code of Conduct Reporting at Events
Room 224
Learn about how to handle Code of Conduct and Student Centered issues at an event
Engineering Notebook Best Practices
Room 225
A discussion-based session about best practices for engineering notebooks.
Strategic Design
Room 226
A discussion based session for Coaches on how teams can maximize their robot designs with their available resources
Online Challenges
Room 227
Learn about how Online Challenges help students learn and compete beyond the competition field
Outreach Initiatives
Room 228
A brainstorming session on ways to get groups such as JROTC, Scouts, and many others from your community involved in robotics
Finding Volunteers for Events
Room 229
A brainstorming session on ways to find volunteers for events, led by our Volunteer Coordinator

Block 3

3:30PM–4:20PM
Tuesday
Leagues
Room 221
Learn about how Leagues operate, and explore the benefits of running Leagues in your region
Smart Field Control
Room 222
A technical exploration into using the Smart Field Control system at events, including troubleshooting
Tournament Manager Basics
Room 223
Learn the basics of setting up a tournament and the associated tech (a laptop with TM installed is recommended, but not required)
Code of Conduct Reporting at Events
Room 224
Learn about how to handle Code of Conduct and Student Centered issues at an event
New Season Judging Updates
Room 225
Learn about the new judging updates for the 2025-2026 season
FAC/Workcell
Room 226
Learn about the Factory Automation Competition and the new VEX Workcell
IRHS/Alumni
Room 227
Learn about how to start an IRHS chapter in your school
Creating and Growing Sustainable Robotics Programs
Room 228
A discussion based session about best practices for managing a robotics program
Resources for Coaches
Room 229
Learn about the many resources for Coaches, including the REC Library, webinars, and more

Block 4

8:30AM–9:20AM
Wednesday
VIQRC Game
Room 221
A discussion-based session about the new 2025-2026 VEX IQ Robotics Competition, led by the GDC
Smart Field Control
Room 222
A technical exploration into using the Smart Field Control system at events, including troubleshooting
Tournament Manager Advanced
Room 223
Explore advanced features in Tournament Manager to take your event to the next level (a laptop with TM installed is recommended, but not required)
Competition Division Structure
Room 224
A strategic discussion on the future of REC Foundation competitions
The Judging Process For EPs and Coaches
Room 225
Learn about the judging process to prepare judges and teams for events
FAC/Workcell
Room 226
Learn about the Factory Automation Competition and the new VEX Workcell
RECF Certifications
Room 227
Learn about the new Moodle-based RECF Certification system
Event Preparation for Teams
Room 228
A discussion-based session for Coaches on how to prepare their teams for (and manage their teams during!) events
Organization & Team Registration Process
Room 229
Explore the upcoming changes to the team and organization registration process in RobotEvents

Block 5

9:30AM–10:20AM
Wednesday
V5RC Game
Room 221
A discussion-based session about the new 2025-2026 VEX V5 Robotics Competition, led by the GDC
VEX Education
Room 222
TBD
Livestreaming
Room 223
A technical exploration into Livestreaming and sharing of best practices
Competition Division Structure
Room 224
A strategic discussion on the future of REC Foundation competitions
New Season Judging Updates
Room 225
Learn about the new judging updates for the 2025-2026 season
Event/Team Fundraising and Marketing
Room 226
A discussion-based session about best practices, led by our Marketing and Development departments
Industry Certifications
Room 227
Learn about our Industry Certification program and how to incorporate it into your program
Understanding the Qualifying Criteria
Room 228
Learn about the details of the Qualifying Criteria for a better understanding of its sections
Resources for Coaches
Room 229
Learn about the many resources for Coaches, including the REC Library, webinars, and more

Block 6

10:30AM–11:20PM
Wednesday
Leagues
Room 221
Learn about how Leagues operate, and explore the benefits of running Leagues in your region
VEX Education
Room 222
TBD
Tournament Manager Basics
Room 223
Learn the basics of setting up a tournament and the associated tech (a laptop with TM installed is recommended, but not required)
Code of Conduct Reporting at Events
Room 224
Learn about how to handle Code of Conduct and Student Centered issues at an event
Engineering Notebook Best Practices
Room 225
A discussion-based session about best practices for engineering notebooks.
Strategic Design
Room 226
A discussion-based session about best practices, led by our Marketing and Development departments
Online Challenges
Room 227
Learn about how Online Challenges help students learn and compete beyond the competition field
Creating and Growing Sustainable Robotics Programs
Room 228
A discussion based session about best practices for managing a robotics program
Finding Volunteers for Events
Room 229
A brainstorming session on ways to find volunteers for events, led by our Volunteer Coordinator

Block 7

1:30PM–2:20PM
Wednesday
VIQRC Game
Room 221
A discussion-based session about the new 2025-2026 VEX IQ Robotics Competition, led by the GDC
VEX Education
Room 222
TBD
Tournament Manager Advanced
Room 223
Explore advanced features in Tournament Manager to take your event to the next level (a laptop with TM installed is recommended, but not required)
Competition Division Structure
Room 224
A strategic discussion on the future of REC Foundation competitions
New Season Judging Updates
Room 225
Learn about the new judging updates for the 2025-2026 season
FAC/Workcell
Room 226
Learn about the Factory Automation Competition and the new VEX Workcell
IRHS/Alumni
Room 227
Learn about how to start an IRHS chapter in your school
Outreach Initiatives
Room 228
A brainstorming session on ways to get groups such as JROTC, Scouts, and many others from your community involved in robotics
Resources for Coaches
Room 229
Learn about the many resources for Coaches, including the REC Library, webinars, and more

Block 8

2:30PM–3:20PM
Wednesday
V5RC Game
Room 221
A discussion-based session about the new 2025-2026 VEX V5 Robotics Competition, led by the GDC
VEX Education
Room 222
TBD
Livestreaming
Room 223
A technical exploration into Livestreaming and sharing of best practices
Code of Conduct Reporting at Events
Room 224
Learn about how to handle Code of Conduct and Student Centered issues at an event
The Judging Process For EPs and Coaches
Room 225
Learn about the judging process to prepare judges and teams for events
FAC/Workcell
Room 226
Learn about the Factory Automation Competition and the new VEX Workcell
RECF Certifications
Room 227
Learn about the new Moodle-based RECF Certification system
Event Preparation for Teams
Room 228
A discussion-based session for Coaches on how to prepare their teams for (and manage their teams during!) events
Organization & Team Registration Process
Room 229
Explore the upcoming changes to the team and organization registration process in RobotEvents
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2025-2026 Signature Event Updates

  1. An Event Partner wanting to apply to host a Signature Event must have hosted events for at least 2 seasons prior to applying. 
  2. Signature Events must use the officially branded award banners for the Excellence Award and Tournament/Teamwork Champions Award.
  3. When hanging field skirts the VEX Robotics logo/brand name can not be covered up on the competition fields.
  4. VEX V5 Robotics Competition Signature Events may have regional capacity and max per organization restrictions lifted 8 weeks before the event if the event is not full (similar to the process already in place for VEX IQ Robotics Competition Signature Events).
  5. Minimum pit size reduced to 8’x 8’ instead of 10’x10’.
  6. Beginning in the 2025-2026 season, the REC Foundation will collect $10 instead of $5 per team registration on all Signature Events. This is to help offset travel costs for REC Foundation staff to support these larger events.

2025-2026 Signature Event Application Reminders

  1. Existing Signature Events only need to complete the Final Application (due by March 31, 2025)
  2. New Signature Event concepts will need to complete the Initial Proposal by January 31, 2025 and if approved, complete the Final Application by March 31, 2025.
Crowd watches the Signature Event in Minnesota's Mall of America
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