REC Foundation Event Partner Summit

The 2024 REC Foundation in-person Event Partner Summit will take place on July 9-10, 2024, with a welcome dinner on July 8 at The America’s Center in St. Louis, Missouri.

The Event Partner Summit is designed to discuss the overall strategic direction of the REC Foundation including our policies and procedures, and to seek input on potential future decisions. Training on specific items related to events is not a part of the Event Partner Summit. We encourage training of specific topics to be conducted at the local/regional level in connection with your Regional Support Manager.

All Sessions
Day 1
Day 2
Day 3
Breakout Sessions

All Sessions

Welcome Dinner / Q&A
6:00 PM - 8:00 PM
July 8
221
Welcome
9:00 AM - 9:45 AM
July 9
221
Season Updates
9:45 AM - 11:30 AM
July 9
221
Lunch with Regional Support Managers
11:30 AM - 1:00 PM
July 9
221
2024-2025 V5RC/VIQRC Game Overview
1:00 PM - 2:00 PM
July 9
221
Break
2:00 PM - 2:15 PM
July 9
N/A
Competition Changes/Discussion
2:15 PM - 4:00 PM
July 9
221
Q&A
4:00 PM - 4:45 PM
July 9
221
Dinner/Networking
4:45 PM - 6:00 PM
July 9
221
Judging Updates
9:00 AM - 10:15 AM
July 10
221
Working with Marketing and Development
10:15 AM - 11:00 AM
July 10
221
Breakout Sessions (5)
3:30 PM - 4:20 PM
July 10
221, 222, 223, 224, 225
Lunch / Q&A / Hot Topics
12:00 PM - 1:15 PM
July 10
221
Breakout Sessions (5)
2:30 PM - 3:20 PM
July 10
221, 222, 223, 224, 225
Breakout Sessions (5)
1:30 PM - 2:20 PM
July 10
221, 222, 223, 224, 225
Breakout Sessions (5)
11:15 AM - 12:00 PM
July 10
221, 222, 223, 224, 225
Closing Session / Hot Topics
4:30 PM - 5:00 PM
July 10
221
Dinner - On Your Own
5:00 PM
July 10
221

Day 1

Welcome Dinner / Q&A
6:00 PM - 8:00 PM
July 8
221

Day 2

Welcome
9:00 AM - 9:45 AM
July 9
221
Season Updates
9:45 AM - 11:30 AM
July 9
221
Lunch with Regional Support Managers
11:30 AM - 1:00 PM
July 9
221
2024-2025 V5RC/VIQRC Game Overview
1:00 PM - 2:00 PM
July 9
221
Break
2:00 PM - 2:15 PM
July 9
N/A
Competition Changes/Discussion
2:15 PM - 4:00 PM
July 9
221
Q&A
4:00 PM - 4:45 PM
July 9
221
Dinner/Networking
4:45 PM - 6:00 PM
July 9
221

Day 1

Judging Updates
9:00 AM - 10:15 AM
July 10
221
Working with Marketing and Development
10:15 AM - 11:00 AM
July 10
221
Breakout Sessions (5)
3:30 PM - 4:20 PM
July 10
221, 222, 223, 224, 225
Lunch / Q&A / Hot Topics
12:00 PM - 1:15 PM
July 10
221
Breakout Sessions (5)
2:30 PM - 3:20 PM
July 10
221, 222, 223, 224, 225
Breakout Sessions (5)
1:30 PM - 2:20 PM
July 10
221, 222, 223, 224, 225
Breakout Sessions (5)
11:15 AM - 12:00 PM
July 10
221, 222, 223, 224, 225
Closing Session / Hot Topics
4:30 PM - 5:00 PM
July 10
221
Dinner - On Your Own
5:00 PM
July 10
221

Day 1

Smart Field Control

An overview of the Smart Field Control system including error logging, troubleshooting, setup recommendations, event best practices, and hands-on exploration.

11:15 AM - 12:00 PM
July 10
221
RECF Resources

Take a deep dive into the REC Library to explore current resources and offer suggestions for additional articles. Learn how our Marketing and Development departments operate and see what they can help you with for your events.

11:15 AM - 12:00 PM
July 10
222
RobotEvents: Team Registration

Feedback is welcome for potential changes to how the team registration process works for the 25/26 season. How can we ensure greater accuracy of information and enhance the coaching experience?

11:15 AM - 12:00 PM
July 10
223
Early Bird Registration

Discussion on the status of Early Bird Registration and a discussion of desired changes from the community.

11:15 AM - 12:00 PM
July 10
224
Code of Conduct/Student Centered Policies

Are there specific requirements we should place on the judging process for these events or systems to ensure the current processes are being followed?

11:15 AM - 12:00 PM
July 10
225
Judging Processes for Worlds Qualifying Events

Are there specific requirements we should place on the judging process for these events or systems to ensure the current processes are being followed?

1:30 PM - 2:20 PM
July 10
224
RobotEvents: Event Management

How can the event hosting experience improve? Topics include: how to ensure accuracy of team rosters at events, desired RobotEvents features, and sharing of best practices.

1:30 PM - 2:20 PM
July 10
223
Signature Events

Strategic discussion on the current status potential future changes of Signature Events. Topics will include: spot allocations, desired number of events, and policy changes.

1:30 PM - 2:20 PM
July 10
222
VIQRC Competition

Strategic discussion about the present and future of VIQRC and what steps the REC Foundation can take to ensure a great experience for all participants.

1:30 PM - 2:20 PM
July 10
221
Code of Conduct/Student Centered Policies

Take a deep dive into the current and future status of G1, G2, and G4 enforcement and reporting procedures.

1:30 PM - 2:20 PM
July 10
225
Smart Field Control

An overview of the Smart Field Control system including error logging, troubleshooting, setup recommendations, event best practices, and hands-on exploration.

2:30 PM - 3:20 PM
July 10
221
Code of Conduct/Student Centered Policies

Take a deep dive into the current and future status of G1, G2, and G4 enforcement and reporting procedures.

2:30 PM - 3:20 PM
July 10
225
RobotEvents: Team Registration

Feedback is welcome for potential changes to how the team registration process works for the 25/26 season. How can we ensure greater accuracy of information and enhance the coaching experience?

2:30 PM - 3:20 PM
July 10
223
Early Bird Registration

Discussion on the status of Early Bird Registration and a discussion of desired changes from the community.

2:30 PM - 3:20 PM
July 10
224
RECF Resources

Take a deep dive into the REC Library to explore current resources and offer suggestions for additional articles. Learn how our Marketing and Development departments operate and see what they can help you with for your events.

2:30 PM - 3:20 PM
July 10
222
RobotEvents: Event Management

How can the event hosting experience improve? Topics include: how to ensure accuracy of team rosters at events, desired RobotEvents features, and sharing of best practices.

3:30 PM - 4:20 PM
July 10
223
VIQRC Competition

Strategic discussion about the present and future of VIQRC and what steps the REC Foundation can take to ensure a great experience for all participants.

3:30 PM - 4:20 PM
July 10
221
Signature Events

Strategic discussion on the current status potential future changes of Signature Events. Topics will include: spot allocations, desired number of events, and policy changes.

3:30 PM - 4:20 PM
July 10
222
Code of Conduct/Student Centered Policies

Take a deep dive into the current and future status of G1, G2, and G4 enforcement and reporting procedures.

3:30 PM - 4:20 PM
July 10
225
Judging Processes for Worlds Qualifying Events

Are there specific requirements we should place on the judging process for these events or systems to ensure the current processes are being followed?

3:30 PM - 4:20 PM
July 10
224
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