Frequently Asked Questions

Tickets are required for those attending both the opening and the closing ceremonies/finals in the Arena.

Each team will be allocated eight (8) tickets for the opening ceremonies and the closing ceremonies/finals that they will receive with their other materials at Team Check-In, located in F Lobby. If you receive more tickets than you need, please return the extras to the pit admin where teams can request extras if needed – on a first come, first served basis.

The Opening and Closing ceremonies are streamed to the Divisions in Hall B if you prefer not to watch from the Arena or if your team does not have enough tickets.

VEX Robotics World Championship registration cancellations must be received by 5:00 PM, CT on April 4, 2025, in order to receive a full refund. All cancellations must be emailed to [email protected] with the team number and the contact information for the team. Teams that cancel after 5:00 PM, CT on April 4, 2025, will not receive a refund for their registration fee.

Note: In order to be “paid in full” by the deadline, complete payment of registration fees must be received by the REC Foundation Accounting Department.

Click here for information about online apparel sales from Fine Designs at the VEX Robotics World Championship.

Students should consult with their team mentor or coach. All attendees must wear closed-toe and heel shoes during the event. No roller shoes with wheels, such as Heelys, are permitted in the venue. Attendees are reminded to dress comfortably and appropriately and to avoid loose hanging clothes or hair if they are going to work with robots or tools in the team pit area. All students participating in matches must wear safety glasses. If any questionable items are worn to this event, please be advised that the event staff may ask the attendee to remove or alter their attire.

Yes! Interested individuals should visit the REC Foundation Volunteer site to sign up. If you have team members or adults on site who would like to volunteer at any time during the week, please see the Volunteer Registration Desk in the D  Lobby (in front of the large glass windows).

Note: A typical volunteer shift is 4-8 hours.

For event broadcasts and live results from the VEX Robotics World Championship, visit VEX TV.

Yes! The VEX Robotics World Championship is free and open to the public. This lively and engaging event is suitable for the entire family.

Spectator Check-in:

Spectators will need to check in for the event. Check-in for spectators will open on April 21, 2024, at robotevents.com. After checking in, spectators should go to Spectator Check-In in Lobby D to get their wristbands for entrance into the halls/arena.

Once checked-in, spectators are welcome to attend the ceremonies, watch matches, and visit with teams in the pit area.

Review this article for information about students with AP, IB, or AICE exams during the 2025 VEX Robotics World Championship.

If you are having issues registering for the VEX Robotics World Championship please reach out to your Regional Support Manager.

Note: In order to register you must have received an invitation and your season registration must be paid in full.

Here are some answers to frequently asked questions about badging during the 2025 VEX Robotics World Championship:

Will I receive a badge to wear during the event this year?
No badges will be distributed this year. Instead, a yellow wristband must be worn throughout the event.

Do I need to wear my wristband at all times at the 2025 VEX Robotics World Championship?
Yes. Due to tightened security measures, each team member will be required to have a bright yellow VEX Worlds wristband on at all times to access the pits, divisions, skills, and arena.

I am on an International Team traveling from Hawaii or Alaska. Where should I pick up my badge?
ALL teams should pick up their wristbands and swag in the F Lobby at Team Check-in. Teams will still need to check in online via at RobotEvents.com prior to the event in order to confirm attendance.

NOTE: Only the team coach needs to come to Team Check in to pick up wristbands and swag for the team.

How will I receive my wristband?
Wristbands and one (1)parking pass per Team will be picked up at team check in, located in F Lobby. Each team will receive one (1) parking pass for Lot E. No additional parking passes are available through RECF or ACE Parking for Lot E. We suggest if your Team has a motorcoach or oversized vehicle, that the team use the one (1) parking pass to park that vehicle in Lot E

Will signature be required?
Coaches are required to sign for wristbands, parking passes, and team swag at team check in, located in F Lobby.

What is the process for “signing up” for team wristbands?
Teams sign up for their wristbands by using the online check in feature for the 2025 VEX Robotics World Championship on RobotEvents.com.

Should spectators/guests be included on the list, or will they have a separate registration process?
Spectators and guests are treated separately from teams. Spectators should check in at Spectator Check-in  D Lobby when they arrive at the event.

There is no preferred shipping company for the VEX Robotics World Championship. Click here for information about the robot shipping option for VEX Worlds.

Please use the form located here to request accommodations for team members with disabilities. All accommodation requests must be made by April 1, 2025.

No. Registration is conducted on a per team basis.

All payments for the 2025 VEX Robotics World Championship are due by March 31, 2025.

AABCO Ready Rental Sales & Repair offers rental power scooters and wheelchair service which can be delivered to the Kay Bailey Hutchison Dallas Convention Center or area hotels. Making a rental reservation prior to the event will ensure your mobility equipment will be available and waiting for you upon arrival. Rentals not made in advance will be on a first come, first served basis.

Contact:

• Phone: (972) 412-3500
• Email: [email protected]

More information at: readyrentalmedical.com

For teams/coaches/spectators, KBHCC has multiple locations for First Aid, please see first aid and safety zone location maps for exact details:

• Arena First Aid Room is located on the second level concourse of the Arena – This room is ONLY open during Ceremonies
• The First Aid Room  will be located in Room D221 for medical assistance (across from the D Hall Entrance)

Spectators will need to check in for the event. Click here after 8 a.m. CT on April 24 to check-in. You do not need a robotevents.com account. After checking in, spectators should go to Spectator Check-In in Lobby D to get their wristbands for entrance into the halls/arena.

Yes, the DART system required tickets or passes. For groups wishing to purchase tickets, we have worked with DART Transportation to assist with your orders. 

To pre-purchase tickets for DART for your group, please contact Anyasia Johnson.

• Email: [email protected]
• Phone: (972) 482-6491 or (972) 482-4052

Please provide DART with the date(s) and number of passes needed. DART will forward you an invoice with the prices and instructions on how to pay.

Click here for information about parking at VEX Worlds.

No. Kay Bailey Hutchison Convention Center Dallas prohibits outside food or drink. Concessions are available in the venue. Per venue policy, only cards will be accepted, no cash.

Pits are 8′ x 8′ workspaces made of pipe and drape, approximately 8′ foot in the back and 4′ along the sides. Teams cannot remove the pipes/drapes, but may take their team sign with them as they depart. Teams may decorate their pit areas using tape (no pins, staples, floating balloons, etc. are permitted). Each pit will have power outlets, one table, two chairs and a trash can.

New in 2025

Teams will not be allowed to bring VEX IQ Robotics Competition fields or portions of fields into the Convention Center. Game elements are allowed but no field perimeters or tiles are allowed. Survey feedback and discussions with our community suggests that this policy be put in place for multiple reasons:

• Many student centered issues take place in the pit areas. We want to encourage students to develop their own strategy with their alliance partner and we believe this is best done at the practice fields.
• With many individuals in the walkways around pits with fields, it has historically created dangerous congestion and crowd control issues. We are required by the Fire Marshall to maintain open aisles.

We have 80 practice fields at the VEX Robotics World Championship. Our practice field procedures will be as follows:

• 2 teams will share a field at all times.
• VEX IQ Robotics Competition will have 5-minute cycle times on the practice fields. With a staggered start (as we did last year), half of the fields will be reset every 2.5 minutes which will get teams on the fields faster.
• If a team wants to practice with their alliance partner, we encourage them to come to the fields together so they can be placed on the same field.
• If a team wants to practice on their own, they will be placed on a field with another team that is there alone.

We hope this encourages more student-centered collaboration, allows teams to develop their own strategies, and lessens the congestion in the pit areas. If fields are found in pits or other areas in the Convention Center, it can lead to a rule T4 violation.

Yes. Registration for the 2025-2026 season for the VEX V5 Robotics Competition, VEX IQ Robotics Competition, and VEX U Robotics Competition will open in the Spring of 2026 and teams may register at RobotEvents.com!

VEX V5 Robotics Competition and VEX IQ Robotics Competition teams may complete each Skills Challenge (Driver & Programming) a maximum of 3 times for Driver and 3 times for Programming, for 6 total skills runs.Please note that this is not guaranteed. Teams are expected to manage their time wisely in order to complete their attempts before the doors close and/or time expires at the event.

All volunteers, drivers, and coaches must wear eye protection while in the competition field areas or around the practice fields for the VEX V5 Robotics Competition, the JROTC National Championship, and the VEX U Robotics Competition. While we always recommend the use of safety glasses, they are not required for VEX IQ Robotics Competition participants. Teams demonstrating robots to Judges or guests must also wear eye protection. Eye protection in the pits will be left up to the discretion of individual team coaches, but we strongly recommend that eye protection be worn by anyone demonstrating or working on a robot, cutting materials, or near a working robot. When in doubt, wear your safety glasses.

The following table shows how many matches teams will play in each program.

Inspection will take place in the divisions from 8:00AM-11:30AM CDT on the first day of each competition. When teams arrive at 8:00AM, they should drop their items in their pit and report directly to their divisions with their required items and documentation. The match schedule will be run between 11:30AM-12:00PM CDT so teams must be inspected by 11:30AM CDT.

Division lists will be posted in April 2025.

Teams with questions regarding team interviews should email us at [email protected] for assistance.

To be in consideration for the Excellence Award at the World Championship, teams are required to have earned the Excellence or Design Award at an event qualifying them to the 2025 VEX Robotics World Championship.